WHO Ukraine•Nov 20, 2025

Programme Assistant

Secretarial, Coordinating, Monitoring and Administrative Support - Draft and revise administrative correspondence, reports, and documentation. - Scan, record, and process incoming correspondence and documents. - Inform ...

On-site
National
National Specialist
3. Good health and well-being
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On-site

Ukraine

Kyiv

Duration

182 days

Extendable

Positions

1 Available

Deadline

Dec 4, 2025

5 days left

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Sustainable Development Goal

3. Good health and well-being

General Information

Description of assignment title

Programme Assistant

Assignment country

Ukraine

Expected start date

Dec 15, 2025

Sustainable Development Goal

3. Good health and well-being

Volunteer category

National UN Volunteer Specialist

Host entity

WHO Ukraine

Type

onsite

Duration

182 days
(with possibility of extension)

Number of assignments

1

Duty stations

Kyiv

Assignment Details

Mission and Objectives

The WHO Country Office in Ukraine was established in 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 50 professionals who provide technical expertise and build national capacity on health-related matters. The priorities for the Country Office are set out in the biennial collaborative agreement between WHO/Europe and Ukraine. The Office implements the agreement in close collaboration with national institutions and international partner agencies.

Context

World Health Organization Ukraine - the WHO Country Office in Ukraine was established in June 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 300 professionals who provide technical expertise on health-related matters and build national capacity through policy dialogues, strategic support, technical assistance, service delivery to fill gaps during emergencies, and adaptation of global norms and standards to the national context. The organization aims to maintain the resilience of Ukraine’s health system amid the war while continuing the reform agenda and moving towards the health system recovery. The WHO Ukraine Country Cooperation Strategy for 2024-2030 focuses on three key priorities: ensuring access to universal quality health services for all, regardless of ability to pay, preventing and reducing major health risks, and building robust institutions. Home (who.int)

Task Description

Secretarial, Coordinating, Monitoring and Administrative Support - Draft and revise administrative correspondence, reports, and documentation. - Scan, record, and process incoming correspondence and documents. - Inform and remind responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate. - Make administrative arrangements for country and inter-country activities, including preparation of various committal documents related to procurement of goods and services. - Organize duty travel and prepare related documentation. - Maintain filing systems and update databases with relevant technical and administrative information. - Provide guidance on office procedures and support team members as needed. - Perform other related duties as required.

Eligibility Criteria

Age

18 - 80

Required experience

3 years

Nationality

Candidate must be a national or legal resident of the country of assignment.

Assignment Requirements

Relevant experience

3 years

Language Requirements
EnglishRequired
Working knowledge
UkrainianRequired
Fluent
Required education level

Bachelor's degree

Competencies and values
• Respecting and promoting individual and cultural differences • Moving forward in a changing environment • Producing results • Teamwork • Communication
Skills and experience
- Experience - Essential: At least 3 years of relevant experience in the secretarial/administrative field - Desirable: Experience in an international environment or institution, or non-governmental organization. Relevant experience in the UN. - Proficiency in the use of standard office software (MS Office applications) and note-taking. - Experience with the operation of computerized systems and databases. - Training in Oracle-based or other ERP systems is an asset.
Area(s) of expertise

Administration, Business management, Procurement and contracting

Driving license

-

Additional Information

Living conditions and remarks
As it is a national UN Volunteer's assignment, the UN volunteer shall organize his/her accommodation by themselves. Entitlements of National UN Volunteer Specialist >> USD 1587 The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract. Allowances: Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1587 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. USD 400 entry lump sum, one-time payment. Medical and life insurance: Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: Annual leave: UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.
Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity and to promoting respect for human rights and individual dignity without distinction.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to vaccination requirements, including against SARS-CoV-2 (Covid-19), in line with the applicable host entity policy.

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