WHO Ukraine•Dec 3, 2025

Logistics and Reporting Assistant

On-site

National

National Youth Volunteer

3. Good health and well-being

Apply

On-site

Ukraine

Kyiv

Duration

181 days

Extendable

Positions

1 Available

Deadline

Dec 17, 2025

0 days ago

🎯

Sustainable Development Goal

3. Good health and well-being

General Information

Description of assignment title

Logistics and Reporting Assistant

Assignment country

Ukraine

Expected start date

Jan 5, 2026

Sustainable Development Goal

3. Good health and well-being

Volunteer category

National UN Youth Volunteer

Host entity

WHO Ukraine

Type

onsite

Duration

181 days
(with possibility of extension)

Number of assignments

Duty stations

Kyiv

Assignment Details

Mission and Objectives

The WHO Country Office in Ukraine was established in 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 50 professionals who provide technical expertise and build national capacity on health-related matters. The priorities for the Country Office are set out in the biennial collaborative agreement between WHO/Europe and Ukraine. The Office implements the agreement in close collaboration with national institutions and international partner agencies.

Context

World Health Organization Ukraine - the WHO Country Office in Ukraine was established in June 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 300 professionals who provide technical expertise on health-related matters and build national capacity through policy dialogues, strategic support, technical assistance, service delivery to fill gaps during emergencies, and adaptation of global norms and standards to the national context. The organization aims to maintain the resilience of Ukraine’s health system amid the war while continuing the reform agenda and moving towards the health system recovery. The WHO Ukraine Country Cooperation Strategy for 2024-2030 focuses on three key priorities: ensuring access to universal quality health services for all, regardless of ability to pay, preventing and reducing major health risks, and building robust institutions. Home (who.int) In the context of the WHO Health Emergencies Program (WHE) and its Incident Management System (IMS), the Operations Support and Logistics (OSL) team provides essential support to ensure the timely and effective delivery of health commodities, equipment, and services to populations affected by the ongoing emergency in Ukraine. The OSL unit manages all aspects of the supply chain, including procurement, customs clearance, warehousing, distribution, and reporting. To enhance efficiency and data quality, WHO requires dedicated support for upstream logistics activities, reporting to national authorities, and data management across multiple systems.

Task Description

Reporting to the OSL Lead Customs Clearance Officer, and under the overall guidance of the Incident Manager and the Head of WHO Country Office, the incumbent is a member of the OSL team. The position requires close collaboration with OSL team members and supporting them in their exchanges with WHO logistics partners, service providers, and relevant government counterparts such as the Ministry of Social Policy (MSP) and the Kyiv City State Administration (KMDA). A. Support to Upstream Logistics and Reporting - Provide timely and proactive assistance to the Logistics Officer in managing upstream logistics operations and official reporting tasks, including those related to KMDA and MSP. - Support the preparation, consolidation, and submission of official reports to relevant authorities, ensuring accuracy, compliance with WHO procedures, and adherence to reporting timelines. - Maintain organized and up-to-date documentation, including proper filing of all correspondence, reports, and records shared with MSP, KMDA, and other partners. B. Data Entry and System Management - Enter, verify, and maintain data from warehouse and logistics systems into the MSP Humanitarian Aid Distribution Portal, ensuring completeness, accuracy, and consistency. - Regularly cross-check and reconcile information between internal WHO systems and external databases to identify and correct discrepancies. C. Distribution Data Support - Maintain and update the distribution database on a monthly basis, ensuring that all dispatched and received consignments are properly recorded. - Assist in compiling monthly distribution summaries and dashboards for internal and external reporting to partners and authorities. - Follow up with WHO’s third-party warehouse and transport service providers to ensure the timely and accurate return of shipping documents, including signed Donation Agreements. - Manage archives related to inbound and outbound shipments, ensuring all tracking sheets, databases, and reporting tools are regularly updated. D. Other Duties - Provide general administrative and logistical support to the OSL team as required. - During deployment, the duty station and assigned responsibilities may change based on the technical and operational needs of the Organization.

Eligibility Criteria

Age

18 - 80

Required experience

1 years

Nationality

Candidate must be a national or legal resident of the country of assignment.

Assignment Requirements

Relevant experience

1 years

Language Requirements

UkrainianRequired

Fluent

EnglishRequired

Working knowledge

Required education level

Bachelor's degree

Competencies and values

- Teamwork - Respecting and promoting individual and cultural differences - Communication - Producing results - Moving forward in a changing environment

Skills and experience

- Logistics - Supply management - ERP systems - Business administration - Strong organizational and data management skills. - Proficiency in MS Excel, databases, and online reporting systems. - Familiarity with WHO or UN logistics procedures is an advantage. - Excellent attention to detail and ability to ensure accuracy under tight deadlines. - Strong interpersonal and communication skills for coordination with internal, multicultural teams and external partners. - Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; - Excellent interpersonal skills; culturally and socially sensitive ; working in culturally diverse environment

Area(s) of expertise

Administration, Logistics and Inventory

Driving license

Additional Information

Living conditions and remarks

As it is a national UN Volunteer's assignment, the UN volunteer shall organize his/her accommodation by themselves. Entitlements of National UN Volunteer Youth >> USD 1270 The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract. Allowances: - Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1270 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. - USD 400 entry lump sum, one-time payment. Medical and life insurance: - Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. - Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: - Annual leave: UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. - Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. - Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. - Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity and to promoting respect for human rights and individual dignity without distinction.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to vaccination requirements, including against SARS-CoV-2 (Covid-19), in line with the applicable host entity policy.

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