Admin and Finance Officer

UNDP operates in about 170 countries and territories and has over 22,000 personnel. UNDP’s mission is to assist countries to achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development and building resilience to crises and shocks. As an employer, UNDP is strongly committed to upholding UN values and, as such, prohibits all forms of harassment, including sexual harassment, all forms of discrimination and abuse in its workplace as well as any sexual misconduct in any interactions with the populations we serve, either by UNDP personnel or by partners engaged with UNDP in all aspects of its operations, including development programme work.s engaged with UNDP in all aspects of its operations, including development programme work.

The Global Disability Fund (GDF) (formerly UNPRPD) is a multi-partner trust fund dedicated to advancing disability-inclusive development globally. It supports the implementation of the CRPD and the 2030 Agenda for Sustainable Development by providing technical assistance, policy guidance, and financial support to governments, UN agencies, civil society, and businesses. The GDF is hosted within the UNDP Governance team in the Bureau of Policy and Programme Support (BPPS). The GDF Secretariat operates in accordance with its own Strategic Plan and agreed annual work plan approved by its Steering Committee. As GDF expands its strategic reach and portfolio, it is essential to ensure that its impact, effectiveness, and accountability are continuously monitored and evaluated.

1. Ensure proper tracking of the GDF budget to maintain financial accountability and transparency; 2. Ensure regular reporting of GDF financial sustainability is available for GDF management; 3. Follow up with respective colleagues in Integrated Operations Team and MPTF on timely executed payments, tranches to partners and other financial issues; 4. Provide finance, procurement and programmatic support to implement activities as per the work plan, ensuring alignment with GDF goals; 5. Support GDF procurement processes, ensuring adherence to compliance guidelines and organizational standards. 6. Ensure all payment requests are supported by original and legal documentation; 7. Prepare purchase order (PO) and non-PO vouchers, process direct payment requests, and manage Quantum E-requisitions and receipts. 8. Lead and manage day-to-day administrative activities, including coordinating travel arrangements and maintaining operational efficiency. 9. Collaborate with procurement teams to oversee the purchase of supplies and equipment, ensuring procurement processes are aligned with GDF requirements. 10. Process official mission travel requests, ensuring timely follow-up on security clearances, claims, and approvals. 11. Liaise with finance, procurement, and human resources units (BPPS) to ensure the timely delivery of services and resolve any bottlenecks. 12. Ensure proper documentation for GDF Management, audits and donors is filed in the GDF library according to the GDF established DMS; 13. Support and maintain robust document control procedures for all reports, financial documents, and procurement cases. 14. Ensure all documentation is audit-ready and accessible. 15. Support the implementation and reporting of gender-responsive actions.