Administrative and Human Resources Assistant

The OCHA oPt office was established in late 2000. The office was established in response to the deteriorating humanitarian situation in the West Bank and Gaza caused by military incursions and closures - mobility restrictions imposed on the Palestinian civilians, local and international service providers.

The Office for the Coordination of Humanitarian Affairs (OCHA) in the occupied Palestinian territory has responsibility for inter-agency coordination in complex emergencies and in natural disasters. In the context of the deteriorating humanitarian situation in the occupied Palestinian territory, the OCHA Office has a specific responsibility for (a) disseminating information and policies to the humanitarian community, authorities and donors, as well as supporting resource mobilization efforts; (b) assisting in the identification of humanitarian priorities and needs and the coordination of resource mobilization efforts; and (c) disseminating information on the impact of complex emergencies, response thereto and the need for international assistance

Human Recourses : - Assists in general human resources activities to include initiation, processing, review, monitoring and following-up on actions related to the administration of the unit’s human resource activities. This includes support in the recruitment of national staff, support in job classification reviews, separation of staff members, etc., ensuring consistency in the application of UN rules and procedures. - Supports the recruitment processes for the OCHA oPt office by assisting in the preparation of vacancy announcements, reviewing of applications, and providing a short list to hiring managers. - Attends interviews, acts as HR representative and drafts interviews reports. - Assist in the facilitation of recruitment verifications of the selected candidates by initiating and following up on reference checks and academic verifications, ensuring completion of pre-recruitment formalities. - Assists in planning, organizing, and administering written assessments related to recruitment of general service and other categories of staff. - Assists in Sending out rejection/regret letters and other HR Actions. - Maintains and reviews organizational staffing tables. - Supports in the onboarding processes and in the separation process, to include conducting exit interviews for separating staff and assists in final arrangements. -Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports. - Maintain digital recruitment files, track recruitment progress, and update trackers as required. General Administration: - Assists in recording and maintaining of Petty Cash or Imprest account records or receipts. - Assists in monitoring and preparing calculations related to cost sharing arrangements and cost recovery with other UN Agnencies. - Perform other Administration related tasks as requested.