Administrative Assistant

The United Nations General Assembly has entrusted UNICEF with the mandate to promote the protection of children’s rights, help meet their basic needs, and expand the opportunities available to them so that they can reach their full potential. UNICEF is guided by the provisions of the Convention on the Rights of the Child and strives to ensure that these rights become enduring ethical principles and international standards of conduct toward children. UNICEF reaffirms that the survival, protection, and development of children are universal development imperatives and an integral part of humanity’s progress. UNICEF mobilizes political will and material resources to help countries—particularly developing countries—ensure that children have priority access to resources, and to build the capacity to establish appropriate policies and provide services for children and their families. UNICEF is committed to ensuring that special protection is provided to the most vulnerable children: victims of war, disasters, extreme poverty, all forms of violence and exploitation, and children with disabilities. UNICEF responds to emergencies by protecting children’s rights. In coordination with United Nations partners and humanitarian agencies, UNICEF makes its unique rapid-response services available to collaborating organizations to alleviate the suffering of children and their caregivers. UNICEF is a non-partisan organization, and its assistance is non-discriminatory; in all its work, priority is given to the most disadvantaged children and the countries most in need. Through its country programs, UNICEF aims to promote equal rights for women and girls and to support their full participation in the political, social, and economic development of their communities.

Honduras is facing a complex humanitarian situation driven by migration, violence, and natural disasters, which is increasing the need for urgent assistance. In this context, UNICEF will implement interventions funded by US-OCHA, which must be carried out swiftly and fully completed within a maximum of six months, in accordance with strict donor guidelines. Given that the urgency and scale of these operations require the continuous deployment of teams to the field and a high volume of financial transactions, the operational workload exceeds current capacity. Therefore, we plan to hire a United Nations Volunteer (UNV) to serve as an Administrative Assistant. This role will be essential to enable and streamline field operations, ensuring efficient management of staff travel, the swift execution of low-value procurements, and the timely processing of tax exemptions. Likewise, their support in inventory control and the rapid processing of invoices for payment will ensure that administrative processes run smoothly without bottlenecks, strictly adhering to the implementation deadlines and accountability standards required by the donor.

Within the framework of delegated authority and under the supervision of the Operations Officer and/or their designated representative, the UN Volunteer will perform the following tasks: - Provides travel assistance to staff members in the section for travel arrangements and entitlements based on the organization’s rules and policies. - Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel, including car rentals and airplane tickets purchase. - Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures. - Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records. - Liaises with suppliers to request quotations and documents for tax exoneration procedures. - Generate tax-exempt purchase orders and processes them within the time bound provided by national system, including reports. - Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION. - Uploads electronic files and verifies results to destination system. - Responds to client transaction status and other inquiries. - Supports management of administrative supplies, office equipment, and updating inventory of items. - Monitors and supervises adequate and appropriate use of supplies. - Supports the purchase and timely distribution of office supplies. - Assists in the execution of low-value procurement. - Participate in physical inventory of all expendable and non-expendable items in office. - Performs any other duties and responsibilities assigned as required.