Procurement Buyer

UNDP believes that the people of Indonesia should have ownership over the programmes and projects we support. All UNDP programmes therefore actively promote the spirit of mutual respect, support and accountability and subscribe to the principle of national ownership as enshrined in the Jakarta Commitment – a declaration put forward by the government and its development partners in 2009 to strengthen aid effectiveness in Indonesia. In the true spirit of national ownership, all of UNDP’s assistance in Indonesia is implemented by national entities, including line ministries and the Ministry of National Planning and Development, and at the subnational level by line departments, provincial and district authorities as well as community groups. While each programme supported by UNDP has specific and varied objectives, capacity development is one aim that all UNDP programmes – in Indonesia and worldwide – have in common. This takes on many forms including institutional reform, leadership development, education, and training for members of the public such as journalists, and women’s communities. In line with this logic, UNDP advisers work side by side with Indonesian counterparts to strengthen capacities in technical matters, policy formulation and budget planning, amongst others.

The Procurement Buyer will be part of the Procurement Unit under Operation Team of UNDP Indonesia and will provide transactional and operational procurement support to Programme and Operation Units. The position is primarily execution and compliance-focused, ensuring that procurement cases are processed accurately, on time, and in line with UNDP rules, procedures, and internal controls.

The Procurement Buyer will work closely and under direct supervisor of Head of Procurement. S/he will also work in close collaboration with Project team, as well as other operations units and programme team in Country Office to resolve procurement-related issues and to ensure adequate exchange of information. The Procurement Buyer will be responsible for the following tasks: 1. Procurement Operations and Compliance Support - Ensure accurate implementation of procurement transactions in full compliance with UNDP rules, regulations, policies and Standard Operating Procedures (SOP). - Support the procurement team in maintaining high standards of accuracy, documentation completeness, and process compliance. - Carefully review procurement documents to ensure correctness of specifications, quotations, vendor information, pricing, delivery terms, and budget availability. 2. Support Procurement Processes - Support the preparation and monitoring of procurement plans for projects and programme including their implementation monitoring. - Lead and managing procurement processes including Micro Purchasing Canvas (MPC), Request for Quotation (RFQs) and Other modality as applicable and under supervision. - Conduct systematic quotation comparisons, ensuring logical price analysis, compliance with requirements, and clear documentation. - Prepare Purchase Orders (POs), contracts, and recurring purchase orders under established procedures and delegated authority. - Support documentation and submissions for oversight review and approval, mainly through drafting, document compilation, and quality checks. - Follow up on procurement issues, including budget check errors, system alerts, and vendor-related clarifications. - Prepare routine procurement correspondence, internal notes, and status updates in clear and professional manner 3. Stakeholder Coordination and Communication - Act as a first operational contact point for project, programme and operations colleagues on assigned procurement cases. - Coordinate with suppliers to clarify documentation, delivery schedules, and administrative requirements. - Escalate issues in a timely manner while maintaining professional and solution-oriented communication. 4. Knowledge Management and Process Support - Maintain structured records of procurement documents, supplier information, and transactional history - Support internal knowledge-sharing initiatives by documenting common issues, practical tips, and procedural improvements. - Support ad-hoc briefings or guidance on procurement procedures when requested 5. Ethics, Integrity, and Inclusion - Uphold the highest standards of integrity, confidentiality, impartiality, and accountability. - Ensure procurement actions respect UNDP’s Sustainable Procurement - Contribute to an inclusive, respectful, and non-discriminatory working environment.