Programme Administrative Associate

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA supports: - Sexual and reproductive health (SRH) for all, particularly women and girls in more than 150 countries – home to more than 80 per cent of the world’s population. SRH includes:  The health of pregnant women, especially the 10-15 million who face life-threatening complications each year.  Reliable access to modern contraceptives sufficient to benefit 20 million women a year  Training of thousands of health workers, particularly midwives to help ensure at least 80 per cent of all childbirths are supervised by skilled attendants  Prevention of teen and early pregnancies, complications of which are the leading cause of death for girls 15-19 years old  Delivery of safe birth supplies, dignity kits and other life-saving materials to survivors of conflict and natural disaster - Prevention of gender-based violence (GBV), one of the most common forms of violence today affecting 1 in 3 women across the globe - Abandonment of female genital mutilation, which harms 3 million girls annually - Gender-responsive, age-appropriate Comprehensive Sexuality Education (CSE) - Efforts to end child marriage affecting 12 million girls every year - Supporting Countries in the development of youth policies and reproductive, maternal, newborn, child and adolescent health policies and action plans. - Population census, demographic health surveys, research, data collection and analysis, which are essential for development planning as well as in humanitarian settings

UNFPA is the lead UN agency working to achieve a world where every pregnancy is wanted, every childbirth is safe, and every young person’s potential is realized. The UN Volunteer will support the UNFPA Sudan Country Office. Under the direct supervision of the Communication Specialist, the Communication Officer will support the implementation of UNFPA Sudan’s communication strategy and ensure donor visibility. The role also involves amplifying the voices of women and girls through compelling media products and human-interest stories, as well as ensuring consistent branding and effective coordination with implementing partners. Additional Information: National UN Specialist Volunteers in Sudan are entitled to: - Monthly Volunteer Living allowance (VLA) in the amount of 1,597.25 USD. - Danger and Hardship Differential (DHD): 575. USD. - Annual and learning leaves. - Free Medical and life insurance. - Free access to different learning platforms.

● Provide day-to-day administrative and logistical support to programme teams, including travel arrangements, event coordination, and procurement requests. ● Assist in tracking programme implementation activities, ensuring timely follow-up on deliverables, reports, and field missions. ● Support the preparation of requisitions, follow-up on payments, maintain financial records, and assist with HR-related actions (e.g. contract extensions, onboarding support). ● Maintain organized files for programme activities, partner agreements, and project documents, ensuring accessibility and compliance with audit requirements. ● Liaise with implementing partners for administrative needs, including agreement processing, reporting timelines, and logistical support. ● Assist in collecting and consolidating data for programme reports, monitoring tools, and donor submissions. ● Support asset tracking and supply follow-up in coordination with Supply Chain and Logistics teams. ● Act as a point of contact between programme staff and Operations (Finance, HR, Procurement), facilitating smooth coordination and problem-solving. ● Examining and processing payroll entitlements and submitting them to UNDP on a timely basis, including ensuring that overtime calculations are submitted and approved. ● Supporting the different units with the hiring and onboarding of consultants according to the UNFPA rules and procedures and ensuring the consultant policies are observed. ● Reviewing and monitoring charges for common services and cost recovery, taking into account maximum cost efficiency; representing UNFPA’s interests in financial negotiations and agreements ● Develop and maintain tools and mechanisms for efficient monitoring of programme and project budgets. ● Follow up with UNDP on payment processing, forecast submissions, and clearance of outstanding debit notes. ● Facilitate payroll-related tasks, including overtime and danger pay calculations for national and international staff. ● Monitoring the petty cash account and conducting surprise cash counts for the custodians and monitoring the fuel account and ensuring reconciliation balance. ● Conduct spot checks and field monitoring visits to implementing partners, assessing financial records and compliance. ● Assist in preparing training materials and participate in capacity-building sessions for implementing partners. ● Conduct audit preparation for the implementing partners and ensure effective internal control systems are in place and followed. ● Provide support during audits, including compiling required documents and responding to audit queries. ● Supervise administrative and clerical staff as required. ● Perform any other duties as assigned by the supervisor.