Travel Support Assistant

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has five key programme priorities: (1) Integrated Programming and Localization, (2) Women’s movement building through core grant making; 3) Policy and Research; 4) Economic Resilience and Private Sector and 5) Coordination, Access and Humanitarian Response. UN Women Afghanistan operates through its main office in Kabul and five sub-offices located in the provinces of Balkh, Bamyan, Herat, Kandahar and Nangarhar.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. The consultant will be reporting to Title, and will be supported by Title, who will be the point of contact on the contract and payment issues. The Travel Support Assistant will work under the direct supervision of the Procurement and Administration Specialist and will have daily contact with the Programme managers and with functional units at the Country Office.

- Closely work with the programme teams to facilitate the preparations and implementation of field activities, events, assessments, and support if needed admin/finance, procurement and mission travels to the field. - Ensuring events and meetings are properly scheduled and organized. - The Travel Support Assistant is responsible for on-the-ground preparations of activities for the implementation of the programme activities, events, and communications. - Support the production of any material needed for information purposes, such as reports, articles for the web, brochures, films, etc. - Report on daily basis activity progress. - Provide timely data collection for reporting purpose; - Participate in relevant trainings and workshops as required; - Support in the preparation of procurement plans; - Review procurement requests, ensure the compliance and support Admin Team to initiate procurement procedures for office and projects equipment, supplies and services, as necessary. - Perform Buyer role in Quantum, prepare/close Purchase Orders (POs) and contracts in and outside Quantum; - Organize local travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation; - Monitor and order stationary, office supplies, and business cards. - Ensure supplies ordered are in line with sustainability and recycling policies of UN Greening the Blue; - Submit requests for stationary including business cards and ad hoc items as needed by personnel; - Any other duties that may be requested.